Checklist for Research Grant Applications

The following checklist is intended to help ensure that your Research or Creative Arts Grant application is complete. You are responsible for each and every item. If you find yourself answering “no” to any of these questions, your application may be rejected or delayed.

• Have you carefully examined the UAR eligibility criteria to ensure that we can consider your proposal?
  • See Eligibility Guidelines
• Have you worked with a qualifying Stanford faculty mentor over time to develop your ideas and refine your proposal?
  • See Eligibility Guidelines
  • See Finding and Working with a Faculty Research Mentor
• Have you taken courses that thoroughly prepare you for the methodologies that your project will use, including relevant courses about off-campus fieldwork preparation?
  • See Pre-Field Preparation
• Have you given your mentor(s) a MINIMUM of three week’s notice that you will need a letter of recommendation?
  • See Guidelines for Faculty Letters of Support

The following items are due in the UAR office by 11:59 p.m. on the day of the relevant deadline. UAR only considers late applications if funds are available and only as time allows. For current deadlines, consult the Student Grants home page.

• Have you written your student grant proposal? Does your proposal include a focused statement of your project’s objective, a critical analysis of your project’s scholarly significance and a detailed logistical plan?
  • See Writing a Research Grant Proposal
  • See Writing a Creative Arts Grant proposal
  • See Writing a Conference Travel Grant Proposal
• Have you constructed a concise line-item budget?
  • See Constructing a Budget
• Have you submitted your proposal and budget by completing the online application form? Missing information will, at best, significantly delay your application. UAR does not accept hard copies of proposals or budgets.
  • Submit your application
• Has a letter of recommendation written on your behalf by your qualifying faculty mentor arrived at the UAR office? Letters should be emailed directly to vpue-research@stanford.edu.  We will not automatically reject your application if your mentor’s letter is late. However, an especially late letter suggests a lack of coordination between you and your mentor, and this can impact our decision.
  • See Guidelines for Faculty Letters of Support
  • See Finding and Working with a Faculty Mentor

Even if reviewers approve your grant proposal, the following items must be completed before UAR can distribute any funds. Failure to complete these items may result in the cancellation of your grant.

• If your project makes use of human subjects, has your Human Subjects Protocol been approved by the Stanford Institutional Review Board? Have you forwarded your approval notice to the UAR office?
  • See How to Obtain Human Subjects Approval
• If your proposal was placed on hold, have you submitted all requested revisions to the UAR office? Has the UAR staff accepted them as satisfactory?
• Have you completed all preparatory coursework required by UAR (including methodology courses and preparing for off-campus research) and other specific courses required by UAR reviewers?
  • See Pre-Field Preparation
• Have you read and signed the UAR student grant contract (available after your proposal is approved) and saved a copy for future reference?

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