Faculty and Staff: Academic Policies and Regulations

Academic Standing

The academic standing functions situated in the Registrar’s Office moved to VPUE, effective June 2007. Faculty with questions or concerns about students who have missed academic deadlines, been placed on probationary or provisional status or suspended for academic reasons, should contact:

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Early Warning

The UAR coordinates with faculty to provide early intervention for students in academic difficulty.  Faculty will be contacted by the Advising office requesting that they identify students who may be at risk. Advisors then contact the students directly and help them obtain the support they need to achieve academic success.

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Examinations and the End-Quarter Period

The End-Quarter period is a period of reduced social and extracurricular activity preceding final examinations. End-quarter examinations may not be given in this period and additional “catch up” course sessions may not be scheduled. Faculty should refer to the End-Quarter Policy Statement in the Bulletin for complete information.

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FERPA Privacy of Student Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records, including privacy. However under certain circumstances, FERPA permits disclosing records (without student consent) to school officials who have a legitimate educational interest in the student’s welfare. If you have questions or concerns about a student in difficulty or about FERPA, please contact the Undergraduate Advising and Research office at vpue-advising@stanford.edu.

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Grading Policies

Incompletes
Faculty have the option of granting an incomplete to a student who has satisfactorily completed a substantial portion of the coursework for their class. However, keep in mind the difficulties that some students face in completing the work of the course in a timely fashion. Students often carry multiple incompletes. These automatically revert to “No Pass” or “No Credit” by the end of one year, severely undermining their academic standing and progress toward the degree. If you have questions, please contact the Office of Undergraduate Advising and Research.

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Reporting grades
Faculty should be aware that late reporting of grades can have a deleterious impact on a student’s academic standing. All grades must be reported within 96 hours after the time and day reserved for the final examination. This is no later than noon of the fourth day (including weekends) after the last day of the final examination period. In the case of degree candidates in Spring quarter, the final grades must be reported by noon of the day following the end of final examination.

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Student Academic Grievances

Any Stanford undergraduate student who believes that he or she has been subjected to an improper decision on an academic matter is entitled to file a grievance. This will help them obtain an independent review of the allegedly improper decision, followed by corrective action, if appropriate. The University Ombudsperson’s Office is available to all Stanford students, faculty and staff to discuss, advise, and frequently help expedite the resolution of disputes.

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Students with Disabilities

Students seeking accommodations for disabilities must be registered with the Office of Accessible Education (OAE), who will notify faculty of the students’ needs. If the course instructor has not received notification for a student who is requesting accommodations (e.g., extra time on an exam), the instructor should consult with OAE. For equity reasons alone, students should not receive special accommodations unless their needs have been formally documented.

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